GuardArra replaces the patchwork of spreadsheets, group chats, and expensive enterprise software with a single, intuitive system built from the ground up for security guard companies.
Drag-and-drop scheduling with real-time conflict detection, built-in overtime tracking, and AI autopilot that fills open shifts before they become a problem.
See all shifts, posts, and guards in one view. Filter by location, guard, or post. Spot gaps instantly.
GuardArra flags double-bookings, overtime thresholds, and certification mismatches before you publish a schedule.
Save your recurring schedules as templates. Deploy a full week of shifts in seconds, then adjust as needed.
Guards receive instant SMS and in-app alerts when shifts are assigned, changed, or cancelled.
Guards set their own availability. The system only surfaces them for shifts when they’re free and qualified.
Real-time patrol verification using NFC tags or QR codes. Every scan is time-stamped, GPS-logged, and visible to supervisors and clients the moment it happens.
Guards tap NFC tags or scan QR codes at each checkpoint. Works offline — syncs automatically when back online.
Supervisors watch tours unfold in real time. See which checkpoints are complete, pending, or overdue at a glance.
If a guard misses a checkpoint or is late, supervisors are alerted immediately — no follow-up calls needed.
Clients receive a clean, branded PDF or live portal view showing every checkpoint, timestamp, and guard note.
Every tour is permanently logged with timestamps, GPS coordinates, and guard ID. Unimpeachable records for any client dispute.
Guards submit incident reports from their phone in the field. GuardArra’s AI turns a quick voice note or plain description into a professional, legally-formatted report.
Guards describe what happened in plain English. AI drafts a structured, professional incident report instantly.
Guards attach photos, videos, and audio directly from their phone. All media is stored securely with the report.
Every report is automatically tagged with the exact GPS coordinates where it was filed.
Supervisors review, annotate, and approve reports before they reach clients. Full chain of custody maintained.
Clients are notified the moment an incident is approved. They can view the full report in their portal immediately.
See where every active guard is in real time. Set geofences around posts, get instant alerts when guards leave their area, and replay location history for any shift.
Live map updates every 30 seconds showing every active guard, their post assignment, and current status.
Draw geofences around posts and sites. Get an instant alert if a guard leaves their zone during an active shift.
Automatically records when guards arrive and leave each post. Syncs directly with timekeeping for accurate payroll data.
Guards working solo sites can activate a check-in timer. If they miss a check-in, supervisors are alerted immediately.
Replay any guard’s movement for any shift. Invaluable for incident investigation or client dispute resolution.
A branded, real-time portal your clients log into to see tour reports, incident logs, live guard activity, and coverage status — without calling you for updates.
Your company name and branding on the portal. Clients see a professional, polished experience that reflects your business.
Clients watch guard check-ins, tour progress, and incidents update in real time from any device.
Complete searchable history of all incidents and guard tours. Clients can filter by date, type, or location.
Clients generate and download PDF or CSV reports for any time period. Ideal for compliance and insurance documentation.
Secure, in-app messaging built for security operations. No more group texts, personal numbers, or messages lost in email threads.
One-on-one messages between any team members, or group channels by site, shift, or team.
Send instant announcements to all guards, a specific site, or a custom group. Critical updates reach everyone immediately.
Know exactly who has read your messages. No more wondering if the night crew got the briefing.
Every message is permanently stored and searchable. Useful for incident documentation and compliance.
Guards receive instant push notifications for messages, shift changes, and alerts on the GuardArra mobile app.
Stop jumping between your operations software and a separate CRM. GuardArra’s built-in Lead Manager lets you track prospects, log calls, and close contracts from the same platform you run your operations on.
Drag deals through your sales pipeline stages. See every prospect, where they are, and what’s needed to close.
Organize all your prospects, current clients, and contacts in one searchable database with full history.
Log calls, emails, and meetings against any contact or deal. Never lose track of where a conversation left off.
Track every proposal you’ve sent — when it was opened, follow-up dates, and contract value.
Competitors offer software that records what happened. GuardArra’s AI actively manages your operation — filling shifts, writing reports, and supporting your team around the clock.
Guards describe events in plain language or voice. AI generates a professional, legally-formatted incident report in seconds. Review, approve, and send to the client without ever typing a word.
When a guard calls out, AI instantly checks who’s available, avoids overtime, matches qualifications, and sends shift offers — you just approve. No phone calls, no scrambling.
Guards and supervisors get instant answers at 2am via AI chat and voice. Belfry offers email support. QR-Patrol offers email support. GuardArra’s AI never clocks out.
Your clients trust you with their security. You can trust GuardArra with your data.
Full CSP, HSTS, X-Frame-Options, and all modern HTTP security headers. A+ on independent security header audits.
All sensitive data encrypted at rest using AES-256-GCM. Every byte in transit protected by TLS 1.3.
Every action — login, schedule change, report edit — is logged with timestamp, user identity, and IP address.
Granular permissions for admins, supervisors, guards, and client portal users. Each role sees exactly what they need.
TOTP-based 2FA available for all accounts. Protect every login without friction for day-to-day use.
Automated daily backups to dual redundant destinations with point-in-time recovery capability.
Your operation runs 24/7. GuardArra’s infrastructure is built to match with enterprise-grade hosting and redundancy.
All data stored and processed on US servers. No international data transfers. Built to meet US compliance requirements.
Book a 30-minute demo and we’ll walk you through the full platform, answer every question, and show you exactly how GuardArra fits your operation.
No contracts · $349/mo flat · Unlimited guards & locations · Cancel anytime